Streamline Your Business with Expert Virtual Assistance

Let Us Work Our Magic

Services for Healthcare Providers:

• Patient scheduling & intake

• Insurance verification & authorizations

• Chart audits & billing support

• HIPAA-compliant virtual admin

• Fax automation + follow-up via SMS

• EMR data entry

Services for Small Businesses:

• Email management

• Client intake & scheduling

• CRM support (Zendesk, HubSpot, etc.)

• QuickBooks light bookkeeping

• Document organization & Google Workspace support

+1 702-744-7415

marchelw@ktmvirtualassistant.com

Meet KTM Virtual Assistance — Where Admin Meets Excellence

Hi, I’m M. Williams — the brains (and heart!) behind KTM Virtual Assistance.

With 30+ years in healthcare and business admin, I built this virtual service to help clinics, practices, and small business owners get back to what they do best… while I handle the behind-the-scenes hustle.

Whether it's managing patient scheduling, cleaning up data chaos, or smoothing out billing bottlenecks — I’ve got you. My goal is to be the admin sidekick you didn’t know you needed.

marchelw@ktmvirtualassistant.com

KTM Signature Services

Simple, peaceful solutions for your admin & automation needs.

Clinic Ops Support

Admin support that keeps your medical office running smooth.
🩺 Scheduling, insurance verification, prior auth, fax follow-up, intake management. For clinics who need reliable, professional support without the hand-holding.

💰 Starts at $400/month

Workflow Automation Setup

Turn repetitive tasks into hands-free systems.
⚙️ Zapier, Make.com, chatbot flows, text automations, CRM email setup.One-time builds that give you hours back every week.

💰 Starts at $500/project

Inbox & Calendar Management

Because your time (and sanity) matters.
📬 Inbox clean-up, template responses, appointment scheduling, booking links, reminders.

Stay organized without checking your email 47 times a day.

💰 Starts at $250/month

Document & Template Systems

Polished forms and processes for next-level efficiency.
📝 PDF forms, Canva templates, SOPs, internal workflows, client welcome kits.

Save time with templates that do the talking for you.

💰 Starts at $150/project

Simple, Transparent Pricing

Empowering Businesses with AI, Automation, and Virtual Assistance

“Need a custom package? Let’s build it.”

Tier 2: Growth & Automation – $1,000/month

40 hrs/month (~10 hrs/wk)
For growing teams needing consistent support and custom automations.

Tier 3: Executive AI & Full Automation – $1,500/month

Tier 1: Essential Support –

$500/month

20 hrs/month (~5 hrs/wk)
Perfect for solopreneurs & startups needing core admin and light automation.

Services:

• Calendar & email management

• Data entry & file organization

• Inbox cleanup & template replies

• Light bookkeeping (QuickBooks, invoices)

• Basic social media scheduling

• Simple Zapier/Make automations

  (auto-replies, reminders)

• AI tools for email sorting & form processing

Services:

• All Tier 1 services

• CRM updates & AI email sequences

• Customer service (Zendesk, AI chatbots)

• OCR-based document/data extraction (faxes, forms)

• Advanced Zapier/Make workflows

• Medical admin (intake, Appointment Scheduling, insurance verifications)

• Automated follow-ups & reporting dashboards

• Social media engagement & LinkedIn strategy

80 hrs/month (~20 hrs/wk)
Full-service remote support with AI, automation, and medical admin expertise.

Services:

• All Tier 1 & 2 services

• Full business process automation (Zapier,/Make Make)

• AI-powered reports & insights

• Insurance Authorization, Medical Billing, Patient Invoicing.

• Client/Patient communication automation

• AI content strategy for LinkedIn & email

• Employee onboarding & system training

+1 702-744-7415

+1 702-744-7415

marchelw@ktmvirtualassistant.com

KTM Virtual Assistant has been a game-changer for my business. They handle all my admin tasks efficiently, allowing me to focus on what I love. Being a Boss.

H. Lewis

What Our Clients Say

I can't recommend KTM Virtual Assistant enough. Their social media management services have helped me grow my online presence and reach new customers.

P. Preston

The content creation services provided by M. was top-notch. She understood my brand and always deliver high-quality content.

A. Taylor

Working with KTM Virtual Assistant has been a breeze. Their virtual assistants are professional, reliable, and always go above and beyond.

T. Williams

Contact Us

Ready to take your business to new heights? Get in touch with us today and let's make scaling a blast!

+1 702-744-7415

marchelw@ktmvirtualassistant.com

Privacy Policy

Effective Date: 1-1-25

At KTM Virtual Assistance, your privacy matters to us. This Privacy Policy explains what information we collect, how we use it, and how we protect it. By using our website (ktmvirtualassistant.com), you agree to the practices outlined here.

1. What We Collect

When you visit our website, fill out a form, or communicate with us, we may collect:

• Your name

• Email address

• Phone number

• Business information

• Details you provide during consultations

We may also automatically collect non-identifiable info like your browser type, device, and how you interact with our site (for analytics purposes).

2. How We Use Your Info

We use the information we collect to:

• Respond to inquiries or service requests

• Improve your experience with our services

• Send appointment reminders or service updates

• Follow up after contact (via email, phone, or SMS)

• Provide customer support

We do not sell, rent, or trade your personal information. Ever.

3. Cookies & Analytics

Our site may use cookies to enhance your browsing experience and help us understand how visitors use the website. You can disable cookies in your browser settings if you prefer.

We may also use services like Google Analytics to track website traffic and performance.

4. How We Protect Your Info

We use reasonable administrative, technical, and physical security measures to safeguard your personal information. However, please be aware that no online system is 100% secure.

5. Third-Party Services 🔗

Some services or tools on this site may link to third-party websites (like calendar scheduling, payment processors, etc.). We are not responsible for the privacy practices of those third-party sites.

6. Your Rights

You have the right to:

• Request access to your personal data

• Ask for corrections or updates

• Request deletion of your information from our records (unless required to keep it by law)

To do so, just email us at [your email address].

7. Changes to This Policy

We may update this policy from time to time. When we do, we’ll post the updated version here and update the effective date at the top.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, reach out to us at:

KTM Virtual Assistance
Email: [marchel@ktmvirtualassist.coml]
Phone: 702-744-7415